Privacy statement Vervos Technologies B.V.

The following privacy statements are provided below:
- privacy statement for customers, suppliers and business relations;
- privacy statement for employees, payroll employees, temporary workers, interns and job applicants.

PRIVACY STATEMENT: CUSTOMERS, SUPPLIERS AND BUSINESS RELATIONS

Collection and use of personal data of customers, suppliers and other contractors
We would like to inform you that we collect and use the personal data you provide to us because this is necessary to enter into and perform any agreement with you. This applies both to our prospective customers and to parties from whom we purchase goods and/or services.

If you are a prospective customer, we use your data to send you a quotation, determine the specifications or requirements that goods or services must meet, deliver goods or perform work for you, invoice you, and communicate with you smoothly and efficiently about the performance of the agreement.

If you are a prospective supplier or other contractor, your personal data is likewise necessary for entering into and performing the agreement. When purchasing, we need it to inform you of the specifications or requirements goods or services must meet, send you a request for quotation or place an order, pay your invoices, and communicate with you smoothly and efficiently about other aspects of the agreement.

You are not obliged to provide us with your personal data. However, if you provide no or insufficient personal data, we may not be able to perform the activities referred to above.

Collecting, using and retaining personal data of business relations
We would like to inform you that we collect and use the personal data you provide to us because you have given consent or because this is necessary to protect our legitimate interests. We process the following data: name, address and contact details.

If you are one of our business relations, we use your data to contact you for purposes that are in our company’s interests, such as discussing potential collaboration, providing and obtaining information and maintaining our network.

You are not obliged to provide us with your personal data. However, if you provide no or insufficient personal data, we may not be able to perform the purposes referred to above. Your data will be deleted one year after the last contact.

Transfer to third parties
In connection with performing any agreement with you, we may need to provide your personal data to parties that supply us with parts, materials and products or perform work on our behalf. We also use external server space to store parts of our sales and purchasing administration, of which your personal data forms part. Your personal data is therefore provided to our server-space provider. We also use Microsoft Office and the associated storage facilities for emails and other files. Because we use a newsletter mailing service, your personal data is also passed to the provider of that service.

We also use external server space to store parts of our contact database. If you are one of our business relations, your personal data forms part of this database. Your personal data is therefore provided to our server-space provider. We also use Microsoft Office and the associated storage facilities for emails and other files. Because we use a newsletter mailing service, your personal data is also passed to the provider of that service, provided that you have given consent.

Direct marketing
If you have given us permission, we will retain and use the personal data you provide to personally inform you by email in the future about our existing and new products and services and, where appropriate, make you an offer. Every time we send you a promotional mailing, you have the option to tell us that you no longer wish to receive it. See the unsubscribe link at the bottom of each mailing.

Retention period for personal data
If you requested a quotation from us but did not become a customer, we will delete your data no later than one year after our last contact. The same applies if we received a quotation from you but did not become your customer. If you did become our customer, or we became yours, we will retain your personal data for seven years after the end of the financial year in which the agreement with you was fully performed. The seven-year period corresponds to the period for which we are required to keep our records for the Dutch Tax and Customs Administration. After this period, we will delete your personal data.

Your rights
You have the right to ask us to inspect your own personal data. Where appropriate, you may also ask us to supplement your personal data or correct inaccuracies. You also have the right to ask us to erase your personal data or restrict its use. You may object to our collection and use of your data or lodge a complaint with the Dutch Data Protection Authority. Finally, you may ask us to obtain your personal data or transfer that data to another party. To exercise your rights, contact: Mr J.H.A.M. Vervoort, Madame Curieweg 19, 5482 TL, Schijndel. You can of course also contact us with questions or for more information about collecting and using your personal data.

Publication date: 04-04-2018

PRIVACY STATEMENT: EMPLOYEES, PAYROLL EMPLOYEES, TEMPORARY WORKERS, INTERNS AND JOB APPLICANTS

(1) Company details
Vervos Technologies B.V., established in Schijndel at Madame Curieweg 19, 5482 TL, legally represented by Mr Ir. J.H.A.M. Vervoort. Available at the above address, by telephone on 0735475534 and by email at info@vervos.nl.

(2) Collection and use of personal data of job applicants, temporary/payroll workers, interns and employees
We would like to inform you that we collect and use the personal data you provide to us because this is necessary to complete the recruitment procedure or to enter into and perform a potential employment agreement, internship agreement or temporary employment agreement. Certain personal data is also required to comply with and implement provisions of the collective labour agreement applicable to us. We also collect and use your personal data to comply with certain legal obligations, for example those concerning the determination and payment of taxes and employee premiums.

Given this necessity, you are obliged to provide us with the personal data required for this purpose. If you provide no or insufficient personal data, we may not be able to complete a recruitment procedure with you, enter into and perform a potential employment, internship or temporary employment agreement, or comply with our legal obligations.

If you are a payroll employee or intern, we use your data to draw up, perform and terminate the employment or internship agreement or employment relationship. This includes personnel administration, determining and paying salary, allowances and other monetary amounts, and determining and paying any taxes, premiums and other fiscal obligations for you as an employee or intern.

If you are a job applicant, we use your data to communicate with you about the progress of the application procedure, assess your suitability for a position that is vacant or may become vacant, and potentially reimburse expenses you have incurred.

If you are a temporary worker, we use the data received from the temporary-employment agency to assess your suitability for a position that is vacant or may become vacant and to perform the temporary employment agreement.

(3) Transfer to third parties
We may transfer your personal data to other parties. These may include government bodies, parties performing work on our behalf or parties to whom we are obliged to provide data in connection with the employment agreement. These parties include the Dutch Tax and Customs Administration, UWV, our occupational-health service/company doctor, the Inspectorate for Social Affairs and Employment, the pension fund, the leasing company, the absence-insurance provider and our accountant/bookkeeper/payroll administrator.

Sometimes transferring your data to another party is necessary to comply with the law, as is the case for transfers to the Dutch Tax and Customs Administration, UWV, the occupational-health service/company doctor, the mandatory pension fund and the Inspectorate for Social Affairs and Employment.

In other cases, transfer is necessary to perform the employment agreement with you, for example to a leasing company. When providing your data to our absence-insurance provider, we have a legitimate interest, namely that this enables us to claim an insurance benefit.

There are also parties that perform work on our behalf, such as the accountant/bookkeeper/payroll administrator. In transferring your data to these parties, we have a legitimate interest. These activities are outsourced because of, among other things, the knowledge and expertise of our accountant/bookkeeper/payroll administrator. To perform the employment agreement with you, the accountant/bookkeeper/payroll administrator requires your personal data.

We also use external server space to store parts of our personnel and payroll administration, of which your personal data forms part. Your personal data is therefore provided to our server provider. We also use Microsoft Office and the associated storage facilities for emails and other files. We have a legitimate interest in these two transfers because we wish to store and process data digitally and outsourcing offers various benefits.

(4) Retention period for personal data
We will delete your application data no later than four weeks after the end of the recruitment procedure, unless you have given us permission to retain your data for up to one year.

Personal data from payroll administration that is relevant for tax purposes will be retained for seven years after you leave employment. This retention period is linked to a legal obligation applicable to us. We will retain payroll-tax declarations and a copy of your proof of identity for five years after the end of your employment. This retention period is also linked to a legal obligation applicable to us.

For other data from personnel or payroll administration, we apply a retention period of no more than two years after your employment ends, unless certain personal data is necessary for us to comply with a legal retention obligation or if there is an employment dispute or legal case. Such other data may include employment agreements, performance and appraisal reports, correspondence on appointment, promotion, demotion and dismissal, references and administrative absence data.

(5) Your rights
You have the right to ask us to inspect your own personal data. Where appropriate, you may also ask us to supplement your personal data or correct inaccuracies. You also have the right to ask us to erase your personal data or restrict its use. You may object to our collection and use of your data. If you believe we handle your personal data incorrectly, you may lodge a complaint with the Dutch Data Protection Authority, the organisation supervising privacy rules. Finally, you may ask us to obtain your personal data or transfer that data to another party.

You cannot exercise the above rights in all circumstances. For example, if we need your personal data to comply with the law, you cannot object or request erasure.

To exercise your rights, contact: Vervos Technologies B.V., represented by J.H.A.M. (Johan) Vervoort, Madame Curieweg 19, 5482 TL, Schijndel, 0735475534, info@vervos.nl. You can of course also contact us with questions or for more information about collecting and using your personal data.

Publication date: 04-04-2018

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